​Administrative Assistant – Religious Education/Faith Formation Department
Job Summary:
This position works with a current Administrative Coordinator to manage the Faith Formation Program and Sacramental Prep. Hours are Monday-Wednesday, 8am-4pm – 24 hours per week. Some occasional evening and weekend meetings will be required. St. Colette Parish offers an excellent benefits package that includes paid vacation and sick time, health insurance, and retirement options.
 
Responsibilities include but are not limited to the following:
Data Entry & Recordkeeping:

• Maintaining family records in ParishSOFT
• Maintaining budget database and submitting invoices to bookkeeper
• Processing tuition payments and sending invoices to families
• Maintaining catechetical formation and sacramental records
• Maintaining registration and emergency forms for each class of students
• Creating lists and reports as needed for classroom use or sacramental prep
• Requesting and recording sacramental information from families and other parishes as needed

 
SCAP:
Our Summer Catechetical Alternative Program (SCAP) runs Monday-Thursday for two weeks in June (PM session – 5:30-9pm) and July (AM session – 9am-12:30pm). Preparations begin in February and include:

• Finalizing the schedule and program content
• Ordering and preparing program materials
• Being present during both program time frames

 
Other Duties:

• General office duties including filing, making copies, etc.
• Answering the phone and in-person visits to the office
• Creating mailings as needed
• Inventory and order hospitality supplies
• Inventory and order textbooks and program supplies
• Assist in drawing up yearly budget
• With the assistance of a volunteer team, coordinate the Advent By Candlelight service

 
Desired Qualifications:

• Computer experience with the ability to learn new software - programs currently used include Microsoft Office (Word, Excel, Publisher), ParishSOFT, and Flocknote
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Physical ability to move around the building, moving supplies (under 25 lbs.), setting up rooms and basic AV equipment
• Has had or will schedule Protecting God’s Children training

 
To apply or get more information, contact Alex Luckhardt at maintenance@stcolette.net OR 734-464-4433. 
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